Tue. Jul 16th, 2024

Small Parcel Audit is a valuable practice for businesses looking to increase savings, improve visibility and reduce shipping costs. It helps identify misapplied charges, invoice errors and service failures.

Small Parcel Audit

You negotiated your contract rates and worked hard to get the best deal on your shipments. Now, you need to hold the carrier accountable for their end of the bargain. Contact Mindful Logistics LLC for professional help.

Small parcel auditing is an essential freight audit and payment best practice that helps shippers keep costs under control while optimizing their operations. By uncovering overcharges, wrong rates, and billing errors, a small parcel audit can save up to 2% to 5% of your transportation budget. These savings add up quickly and can make a big difference to your bottom line.

To maximize the effectiveness of your parcel audits, you need visibility into both individual transactions and overall spending trends. The right solution can provide this insight, making it easy to identify and capitalize on savings opportunities. Look for a solution that offers real-time data for instant insight and an intuitive interface that is easy to use.

Whether you choose to conduct your parcel audits in-house or outsource them, the key is to consistently analyze the data and take action on the findings. A thorough parcel audit can yield a wide range of benefits, including increased profitability and improved service levels. This is because audits help you to keep track of the key metrics that drive your business success.

For example, a parcel audit can reveal that your carrier overcharges you for ground shipping when it could be cheaper to send your shipment by air. This is a costly mistake that can eat into your profits. In addition, it may lead to unhappy customers. In order to avoid such problems, you need to be proactive and use your audit results as leverage in negotiations with your carriers.

Another important benefit of a small parcel audit is that it can uncover hidden charges, like fuel surcharges and accessorials. These charges are often overlooked by small shippers and can result in substantial overpayments. In addition, these charges can also impact the profitability of your shipments. By using a small parcel audit, you can prevent these overpayments and increase your profits.

Carrier rates are constantly changing, and it’s critical to keep track of these changes. SSI’s small parcel audit can detect these rate increases and alert you to them before they take effect. This allows you to renegotiate your contracts and reduce your transportation costs.

Efficiency

The freight payment and auditing industry is constantly changing, with technological innovations impacting the way we ship. In some cases, these changes can lead to inconsistencies in invoices and a loss of efficiency. To avoid this, it is best to use a small parcel audit service that can keep up with the latest technology and regulatory updates to identify savings opportunities in real-time.

Small parcel audits can uncover a wide variety of errors in shipping invoices, including overcharges, erroneous rates, and missed opportunities for cost savings. These errors can be a significant financial burden on businesses, especially if they are not caught early and addressed quickly. Parcel invoice audits are a vital step in keeping shipping costs in check and ensuring that companies only pay for the services they actually receive.

A good small parcel audit service can identify these errors and help companies reclaim lost funds by analyzing shipping bills, invoices, and carrier tariffs for discrepancies. These errors can be anything from an inaccurate weight entry to a misapplied shipping rate, and they can result in significant overcharges that can add up quickly. A good small parcel audit firm can also help clients renegotiate contracts, reduce the number of carriers they use, and streamline shipping processes to save money.

In addition to identifying savings opportunities, a good small parcel audit should provide actionable insights that can be used to optimize shipping strategies and improve the customer experience. This includes flagging addresses that have a history of problems such as late shipments, damages, and disputed charges. It can also highlight the most effective routes for a shipment’s destination.

Outsourcing small parcel auditing may be an option for businesses with high shipping volumes, or those looking to expand their operations. This can free up time and resources for the core business, while allowing external experts to leverage sophisticated tools and deeper insights. Outsourcing firms can also help businesses stay abreast of changing trends and developments in the field, helping them remain competitive and adapt to new challenges. They can also advise on negotiating with carriers and implementing safeguards against erroneous charges.

Insight

Shipping costs can be a big portion of any business’s bottom line, especially for businesses that utilize small parcel carriers like FedEx and UPS. Keeping these costs as low as possible is essential for any business, and one of the best ways to do this is by regularly auditing their carrier invoices.

The process of regularly auditing carrier invoices helps to identify and correct any overcharges that may occur. These overcharges can be due to a variety of reasons, including incorrect weight entries or misapplied shipping rates. Identifying and disputing these overcharges with the carrier on behalf of the company ensures that they are only paying for services that they actually received, reducing unnecessary expenses and maximizing profits.

Carrier invoice auditing can be conducted manually or via an automated software program. While manual auditing can be more cost-effective, there are significant advantages to utilizing an automated system. These advantages include saving time, avoiding errors and maximizing the potential for refunds. Automated auditing also helps to improve the overall accuracy of the entire auditing process.

A common error that occurs during a small parcel audit is the incorrect calculation of the package’s dimensional weight. This is an important factor in determining the proper rate to charge for the shipment, and it is often overlooked. Automated software can help to detect this type of error, ensuring that the correct dimensional weight is being charged for each shipment.

In addition to identifying and correcting overcharges, Small Parcel Audit provides valuable insight into the overall efficiency of the shipping process. By identifying and correcting inefficiencies, companies can reduce their shipping costs and streamline the process of transporting goods to their customers. This helps them to stay competitive in the market and keep their customers satisfied.

Whether you choose to use an external service provider or implement a software solution, regular small parcel audits are an effective strategy for cutting costs and strengthening relationships with your carriers. By establishing trust with your carriers, they are more likely to go out of their way to ensure that you receive the level of service that you expect. They can even step up their game, offering faster deliveries and negotiating contract terms that better suit your business’s needs.

Compliance

Small parcel audits don’t just save businesses money; they keep shipping operations running smoothly and efficiently. By reviewing carrier invoices and catching errors, such as measurement blunders or pesky duplicate charges, companies can ensure that they’re only paying for what they’re actually getting. In addition, the process can help identify shipping trends and patterns that could improve future business decisions.

There are several ways to manage carrier invoice auditing, from hiring a third-party firm to using a software tool that automates the process. Aside from the obvious time savings, it’s important to choose a partner that understands your shipping requirements and can provide valuable insights into the data. Many providers offer a free trial or demo to allow you to try their software before you commit.

Besides the cost savings, the other big advantage of an online small parcel audit is that it allows you to spot errors in real time and resolve them quickly. This is particularly useful for businesses that ship across multiple states. Errors such as inaccurate weight measurements can result in costly overcharges, but addressing them early on prevents them from becoming more serious problems down the road. Ultimately, the process is not only efficient but can also help you save thousands of dollars.

In addition, an online parcel audit can help you recoup lost revenue from carrier billing errors. Typically, these errors are caused by misrecorded reference data. For example, a wrong address is often recorded in the tracking system, which causes the wrong delivery destination to be charged for. A good parcel invoice audit service should include a thorough review of reference data and address information to find and fix these errors.

Aside from identifying and correcting errors in carrier billing, an online parcel audit can also help you better negotiate your shipping contract. Carrier bills can be complex and confusing, and it’s easy to fall victim to erroneous charges. A trusted supplier will work with you to create a customized tariff structure and contract that’s tailored to your specific business needs.

Every dollar you spend on erroneous carrier charges is a dollar that you could have invested back into your business. Investing in an online parcel audit is a smart way to keep your business operating efficiently and grow.